Brainhack is a unique conference that convenes researchers from across the globe and a myriad of disciplines to work together on innovative projects related to neuroscience.
Year after year, global Brainhack events have brought together researchers to participate in open collaboration, and regional Brainhack events keep the momentum going throughout the year.
Brainhack Global 2019 will unite several regional Brainhack events throughout the world.
Brainhack Global is dedicated to a harassment-free conference experience for everyone.
Our anti-harassment policy can be found here:
We are currently recruiting sites to host
local events during Brainhack Global 2019!
For this year, we built up a welcoming pack to help you organize your local Brainhack. It includes guidelines, checklists, template forms, press release material, and more!
Check it out:
What is Brainhack Global? What is the difference between global and local event sites?
Brainhack Global (BHG) is an umbrella term for all the hacking events run all around the world and for the central organizing committee which coordinates and helps in the planning and organization of the local events all around the world. Brainhack Global is constituted by a volunteer team of researchers from a variety of research institutions. The team is in charge of designing the proceedings of Brainhack Global as well as maintaining the Brainhack Global materials, websites, and social accounts. Brainhack Global does not run a separate hacking event at any specific location or time but shares the information, materials, and broadcasts from all local event sites during the defined event period.
Local event sites refer to the local Brainhack events, where a group of researchers from local institutes comes together and runs hacking events for any period of time. These local events are entirely independent in designing their program and event schedule, tutorial materials, recruiting their attendees and speakers, and finding their funding and venues. The events might include educational tutorials, unconferences, hacking, and social events. The Brainhack Global team helps the local event sites by providing them with all the necessary guidelines and tools that would facilitate the organization of the local event sites and also helps them with the announcement of their event all around the world via its website and social accounts.
Is Brainhack Global run by an institute / company / individuals?
Brainhack Global is a series of hacking events that aims to celebrate the application of open science practices in neuroscience research. At the same time, it seeks to foster collaboration among researchers from a variety of career levels and backgrounds. Brainhack Global provides a collective and collaborative unique frame that includes hacking, educational tutorials, unconference events, and networking opportunities between the attendees and event sites. The organization is run voluntarily by a team of individuals (usually graduate students, post-docs, researchers, and professors) that are involved in research in neurosciences at various institutions all around the world.
May I be involved with the Brainhack Global team?
Any help you would like to offer is more than welcome! You may be part of Brainhack Global by either joining the Brainhack Global team or by organizing a local event for the upcoming year. Each year, the Brainhack Global team announces to collect interests for the volunteering teams via its own Mattermost channel or via email lists. If you would like to help out, please look out for those announcements and contact us.
Is there a limit on the number of local events held each year?
No. We support and encourage as much participation as possible from all around the world to celebrate and disseminate the open science processes and practices.
Is there any funding available by Brainhack Global to the local event sites or attendees?
Brainhack Global is a voluntarily run organization, which is not funded or supported by any global/local agency, company, or institute. Therefore, Brainhack Global does not have any resources to support either the hosting event sites or the attendees financially. It is the responsibility of the hosting event sites’ local organizing committee to secure funding both for hosting the event and, if possible, for providing travel awards to a select few attendees.
How can we contact the Brainhack Global team?
Please send an email to email@example.com with a brief description of your event’s plan, including details about the contact point(s)/organizer(s) (i.e., their email(s) and affiliation lab(s)/institution(s)), the event location (city, country, event site/institute), the event dates, the event website (if available), the number of attendees you plan to host, and whether you will broadcast any tutorials. As soon as the team receives your email, you will be provided with a welcoming pack that includes all the necessary guidance and information for you to start planning the event.
Where can I see the previous years’ events?
Here you can find all the previous years’ event sites, contact points, and the link to their websites.
Where can I see the current event locations?
Here you can find updated information about all the confirmed event sites for a this year’s Brainhack Global event.
How can I watch online streaming tutorials?
Here you can find a schedule of all the local event sites and access their broadcasts in the proposed program.
May I use the logo of Brainhack Global in my presentations/materials? Where can I find the logo?
Yes, you can use the Brainhack logo in your presentations and materials. When you use educational and informational materials, please do not forget to cite the materials’ community/developer(s). Here you can download the logo and other materials of Brainhack Global.
Am I eligible to attend a Brainhack Global event?
Yes! Everyone is invited! Brainhack events welcome researchers from every academic background and career stage interested in the brain. Each local event is encouraged to accept participants from diverse backgrounds. Although previous knowledge of neuroscience analysis software tools and methods is beneficial, it is not a requirement, and participation in Brainhack events can take on many forms. In summary, if you want to get involved, there’s a place for you.
Where can I find a list of broadcast, (synchronized) talks/workshops across local Brainhack Global events worldwide?
During the Brainhack Global event, you will be able to get more information about and follow broadcasts from the local sites via a Google Calendar which will be listed in the Brainhack Global 2019 webpage during the event period. Materials associated with the tutorials and talks will also be available on the hosting event’s website.
Will Brainhack Global or local event sites provide funding to attendees?
Unfortunately, Brainhack Global is a volunteer initiative that has limited funding sources. However, some of the local events may offer funding opportunities. To find out more, please check the local events’ websites.
What should I do if I encounter/encountered an action/abuse that violates the Code of Conduct?
Understanding and applying the Code of Conduct is the main responsibility of the organizers and all the attendees. Any action that violates the Code of Conduct should be immediately reported to the appointed personnel of the local organizational committee. If you are uncomfortable communicating with the local organizers, or if you feel that their response is inadequate, you are welcome to contact the Brainhack Global team at firstname.lastname@example.org. Please do not forget that the Brainhack Global team is ready to support you and that you are not alone. Reporting offensive behavior will not only stop it from happening to you, but it will also prevent it from happening to others, and it will help to maintain an open and diverse culture in the community. The Brainhack Global team has your back!
May I pitch a project? Do I have to? Which procedure do I have to follow?
Every attendee is entitled to pitch a project. It might be either a project they are already working on, or a project they would like to receive contribution/opinion/help, or a completely new project they would like to accomplish with group work. It is always recommended to propose your project through the registration period by providing a short summary/aim of your project, which would be helpful to the local event hosts in organising the event. However, you can also come up with your project on the first day of the event.
When you propose a project make sure that it has a rough plan about the amount of work that needs to be done and that it has clear goals that can be (partly) achieved during the (short) amount of time you are provided with. Afterwards, further collaboration is encouraged to finalize the project. If your project involves coding make sure that your codes, README documents, and materials are stored on an open-access reposition; hence the attendees who would like to join your project can quickly go over them and start helping/contributing as soon as possible.
Since you won’t have any knowledge about the expertise profile of the other Brainhack attendees until the hackathon starts, it is better to incorporate some flexibility into your project plan and schedule. Because there is always a possibility of getting help from any number of attendees on many different aspects of your project that you didn’t plan ahead. Please do not undermine the contribution that would come from any of the attendees at the event. This is one of the important parts of the event. Be inclusive and open to the contributions. Especially if they come from an early career researcher and he/she is there to learn from you; please do not forget that you were one of them once too and that providing people with an environment to learn and improve themselves is one of the main goals and gains of the event. And again you would never be able to know which contribution an attendee could provide you with. Therefore, it is always better to keep yourself open to different ideas and contributions and to let the brainstorming help you achieve your project’s goals.
Depending on the Brainhack local event site, you might be asked to give a short presentation of your project (usually on the first day of the event) to inform attendees about the project aim(s) and the tasks to be done. Please prepare a short and clear presentation in accordance with the plan of the event site of your choice. Gather your team, and let the magic happen!
Do I have to use open science tools to pitch a project?
We recommend and support the use and application of open science tools and methodologies. Using open science tools will bring transparency in proceedings, foster the efficacious implementation of methods, and increases the audibility and reproducibility of the proceedings.
However, you might already have ongoing projects that use non-open science/source tools due to the specs or requirements of the project. This platform could also provide you with the opportunity to seek advice on how to implement those projects using open science tools. Any project for the good of the community, facilitating other’s research by making it reproducible and open is welcomed.
Are we eligible to host a local Brainhack event as part of Brainhack Global?
Yes! You do not have to have a big team or extensive attendee list. Sometimes event sites might not even come up with their projects. On those occasions, you might provide the attendees with tutorials, or you can watch simultaneously presented tutorials from other event sites and run brainstorming sessions to discuss the implementability of the presented methods in your research.
One thing to remember is that regardless of your event’s size, you always need a good supporting team working alongside you. Because, as you can read from the How to Guideline, there are some details you have to consider ahead of the event, and each of these units requires dedicated volunteers. Therefore, once you have gathered your team and enough funding to cover your primary expenses (e.g., venue, catering), then you will be ready to start planning the event. Please read the How to Guideline before you decide on the scope of the event you will run on your site.
Where can I find the How to Guideline for the organization of a local Brainhack event as part of Brainhack Global?
Here! We already created one, but please do not hesitate to give us your feedback so we can add/improve the materials.
Can we schedule our own program?
Of course! Each local Brainhack event is free to create its program; you are even free to choose a specific theme (e.g., atlas segmentation). Nonetheless, the program often follows a general framework, including activities that foster productive collaborations and create an excellent working atmosphere, allowing attendees to interactively learn new skills while working on (one or more) projects. These activities include, but are not limited to: an introduction to Brainhack (Global) (brainhacking 101), project pitches, (open) hacking, unconferences, wrap-ups and feedback, and social events/special activities (ice breakers).
Could we have projects that do not include coding but are focused on developing guidelines, protocols, or documents?
This is your event, and you are the one to decide. In our opinion, any project facilitating collaboration, openness, and reproducibility within the (open) neuroscience community is eligible and should be supported.
Could we use our own visuals and logo?
It certainly is fun to have different logos for each of the participating sites. However, this is optional, and you are welcome to use the Brainhack Global logos provided here. If you choose to create your logo, please follow the Code of Conduct: make sure that the logos do not offend any group of society or individuals by any means and/or create any conflicting ideas on political opinions, race and gender discriminations.
Will we get technical support on implementing the website and setting up the broadcasting?
We are not able to provide each local Brainhack site with a personalized website for their event, but event holders will receive a general template that can be easily personalized with their event’s information. If you have any difficulties adapting the template, you can contact us through our email at email@example.com, and we will do our best to help you. Likewise, we won’t be able to oversee the presentation broadcasting at each local Brainhack site individually, but we will provide you with general information on how to set up the necessary infrastructure.
Where can we access the previous tutorials? Could we use those tutorials in our events?
You can access the list of previous years’ event holders and their websites from here. As is the case now, each site had its program and schedule, and some of them made their tutorials publicly available. Those are still accessible through the events’ past websites. Please do not hesitate to check the tutorials and to use the materials by citing the original authors/creators.
What type of support will I get from the Brainhack Global team?
Once you declare your interest in running an event by sending an email to firstname.lastname@example.org, our Brainhack Global team will contact you with several questions about the planned event. We will also provide you with a welcome pack that includes:
Once you confirm that you will host an event, the Brainhack Global team will give you the support you need (i.e., as much as our volunteer team is able to provide). It is recommended to keep the Brainhack Global team up to date with your plans and preparations to swiftly get the support you need.
Could we use the tutorials/materials from recent years or other event sites?
Yes, you can access the materials from recent years from the event sites’ websites listed here. Please do not forget to cite the materials’ developer(s) in your presentations which will help the acknowledgment of data sharing and open science while respecting the amount of work done by the leading developer(s).
May I work with a commercial sponsor?
Yes. Please, do not forget that the involvement of any third party supplies and sponsors in the organization of your event is under your responsibility as the event hosting site. Those relationships are not bound to the Brainhack Global organization, and we, unfortunately, cannot take any responsibility for the sponsorship of the hosting sites with third party organizations and companies.
Can I distribute stickers/T-shirts/goodies to the attendees for free or sell them?
Yes. For free giveaways, we recommend you to use your resources wisely and to make sure that you have enough leftovers to spend on those giveaways after the main issues (i.e., venue, catering, printing materials, potentially travel awards) are solved. For selling, again it is up to the hosting site. We would recommend making sure that the money handling is audited and appropriately done abiding by the financial legislation and rules of the institute/country/state you are associated.
What should I do to prevent/take action against if we are informed on the existence of an action/abuse that violates the Code of Conduct?
As an event organizer, you have the responsibility to ensure the good conduct of your event as well as the safety of your attendees. First of all, you have to make sure that the attendees read the Code of Conduct and are clear on the terms declared in it. Based on the scope of the incident and the laws of the hosting country/state, you might need to seek advice from the legal consultants of your institute regarding on how to act in the case of possible incidents. For more recommendations, please have a look at the associated section in the How to Guideline.